What better way for you to learn who we are, what we hope to accomplish than by making our By-Laws available. Our chapter is affiliated with the National Federated Republican Women as well as the West Virginia Federated Republican Women. As such we have access to support, ideas, infrastructure and educational tools that otherwise would be unavailable.
Jackson County Republican Women’s Club By-Laws
Article I – Name
The name of this chartered unit shall be the Jackson County Republican Women’s Club.
Article II – Purposes
To promote an informed electorate through political education and activity; to increase the effectiveness of women in the cause of good government and to advance the best interest of the County, State and Nation through the agency of the Republican Party and to uphold and practice the Republican principles.
Article III – Membership
An individual active member in good standing is one whose dues are paid in a WVFRW affiliated club and is a registered republican. A member in good standing is one whose dues are up to date for the fiscal year.
There shall be two types of membership – (1) ACTIVE and (2) ASSCOCIATE. Active being, any female known to be a registered republican and supports Article II of these By-Laws. Associate members being, a non-voting member who cannot hold office or committee chair, associate members may be male, female or underage teenager.
Article IV – Officers
The officers of the unit shall be President, 1st Vice-President, 2nd Vice President, Secretary and Treasurer, who shall be elected every two years. No officer shall serve more than two consecutive terms in the same office. Any active member in good standing is eligible to hold office.
Article V – Duties of the Officers
Section 1. President.
The duties of the President shall be:
- To preside at all meetings of the local unit and Executive Committee;
- To represent the local unit at any and all functions or to designate someone as a representative in her absence or inability to do so;
- To appoint all Standing and Special Committees. The appointment of Chairmen and Co-Chairmen of all Standing Committees shall be approved by the Executive Committee of the unit;
- To issue a Call to All meetings when the President deems to call such meetings;
- To appoint a Parliamentarian, Chaplain and a Historian;
- To be an ex officio member of all committees, except the nominating committee;
- To be authorized to sign checks in the absence of the Treasurer;
- To appoint an Auditing Committee, to consist of two individuals and the Auditor, to audit the Treasurer’s account and report at the annual meeting.
Section 2. 1st and 2nd Vice-Presidents
The Vice-Presidents in their order shall perform the duties of the President in her absence or inability to serve. They shall perform such other duties as may be assigned to them.
Section 3. Secretary
The duties of the Secretary shall be:
- To keep and read the minutes of all meetings of the local unit and the executive committee;
- To be custodian of all past and current records and papers of the local unit, except those that pertain to any other office or committee;
- As directed, shall conduct correspondence of the local unit and shall perform such other duties as may be assigned to her.
Section 4. Treasurer
The duties of the Treasurer shall be:
- To be the custodian of all funds of the local unit and shall disburse funds as directed by the Executive Committee;
- To submit books for auditing to the Audit Committee, which shall consist of the Auditor and two other individuals, to audit the Treasurer’s account and report at the annual meeting;
- To provide written reports of receipts and disbursements at all meetings and as directed by the President.
- To receive all membership dues, record the number of memberships and dues paid, and forward to the State Treasurer;
- To be authorized to sign checks, disperse funds as directed by the Executive Committee or the membership of the local unit and to submit an audited annual report.
- The Treasurer shall pay the required National Service Charge to the State Federation Treasurer in October.
Section 5. Auditor
The Auditor, shall be volunteered or appointed from outside the Executive Committee, and shall meet with the Auditing Committee (two other individuals appointed by the President) to audit the Treasurer’s account and submit their findings to the Treasurer who will incorporate said findings in her report at the annual meeting.
Article VI – Executive Committee
The Executive Committee shall be composed of the following: the elected Officers, the immediate past President, the Chairman of standing committees or their co-chairman in their absence.
Article VII – Nominating Committee
The Nominating Committee will be comprised of 3 members who volunteered or have been appointed by the President from the club’s membership. The nominating committee will be appointed in August of the election year and will meet in September of election year.
Article VIII – Legal Transaction of Business
The Organization cannot transact business, which binds the organization except at regular meetings or at special meetings called for that purpose, a quorum being present.
Article IX – Meetings
Section 1. The unit shall hold no less than 8 meetings per year.
Section 2. Special meetings may be called by the President when necessary.
Section 3. All meetings shall be subject to the call of the President, or in her absence, the call of
Section 4. For the purpose of business transactions of the unit, a quorum shall consist of 3
Members of the Executive Committee and 2 members from the unit.
Section 5. Officers of the club shall not miss more than 3 consecutive meetings. If an officer
Of the club misses more than 3 consecutive meetings the President, or in her absence
The Vice-President(s) will call for a letter of resignation from that officer.
Article X – Dues
The dues of the Jackson County Republican Women’s Club shall be 12.00 per year plus 15.00 fees assessed by the WVFRW and the NFRW for active members and said dues should total 27.00 and Associate (non-voting members) dues should be $12.00 per year.
Article XI – Parliamentary Procedure
Robert’s Rules of Order Revised shall be the parliamentary guide for use by the club.
Article XII – Amendments
The By-Laws may be amended at any regular meeting of the local Unit by a two-thirds vote provided that notice of the proposed amendment has been submitted in writing at the previous meeting.
Article XIII – Dissolution
This local unit may be dissolved by a two-thirds vote at any meeting of the local unit, provided notice of dissolution has been submitted in writing at the previous meeting and has been sent by mail to all members of the local unit. In the event of dissolution, the Executive Committee shall, after payment of all liabilities of the local unit, distribute any remaining assets to the Jackson County Executive Committee. No funds shall inure to the benefit of any member.